Meetings:

CLEARWATER FARMS PROPERTY OWNERS’ ASSOCIATION UNIT 1

BOARD OF DIRECTORS MONTHLY MEETING AGENDA

November 12, 2026 | 6PM-7PM

Canyon View High School – 6024 Perryville Rd - the Student Union Room

 

1. Call Meeting to Order:

Meeting procedures; Robert Rules of Order

Board Attendance and confirmation of a quorum: who is and isn’t in attendance

 

2. Review;

A. No general meeting minutes to approve - September’s open Board meeting minutes were already approved and voted on at the Annual meeting.

B. Annual meeting minutes are approved annually. 2026 Annual meeting minutes will be voted on in October 2027 during that Annual meeting

 

3. Financial Report – October

 

4. Admin/Manager Updates;

A. Vote: Purchasing a portable scanner to help get everything digital easier. Approximately $150-200, Board to research the best options.

B. Vote: a Treasurer -OR- Secretary, Executive Board Member

-Assistant Secretary, non-Board member position (appointed by President M.Squires) – Victoria Maggard

-Ashleigh Corrigan, Member at Large: was previously voted in as Irrigation Committee Head at the Annual meeting 10/17/26

·         Board Committee Head positions:

1.Architectural Committee Head -

2.Irrigation Committee Head -

·         Board members who chose these Board job/responsibilities;

-Brandi Webb, Member at Large, Board job/responsibility -- Titles/New member contacts and assisting with the Architectural Review committee

-Laurie Morgan, Member at Large, Board job/responsibility – Records & History Committee Head with Victoria Maggard as a committee member

-Doug Carter, Member at Large, Irrigation Committee member

 

5. Housekeeping items;

A. Welcome New Member(s): Gamez - N Citrus Rd

/ Pending Sale(s) in Escrow : Kohnen property – N Citrus Rd

/In-between: community members, Reitsma family is purchasing Fenzl property N 185th Ave

B. Vote: Office supplies purchase for every day supplies, collection/late fee mailings, Information page mailings, violation letters as needed, and large records request – (2pk) toner cartridges x2 orders: $41.99 x2=$83.98, paper reems (10pk in a box) $58.45 and 5 Boxes of 5,000 Staples $8.49 through Amazon to be purchased. These prices are without taxes or shipping. Office supplies budget total: $600 ?

C. Reminder-Please make sure your contact information is current on the website. Those who haven’t sent in their information forms in will be getting a second one emailed/mailed. You can return these through the post office or email back to the support email.

- Extra copies will be available at the Open Board meeting.

6. Irrigation Report:

A. Reminder Violation letters are not just for irrigation water control; they are also for weed/grass/trimming control in and around or above the ditch, and also for service roads.

B: Irrigation volunteer opportunities for ditch clean up and with the irrigation committee

-Irrigation volunteer waivers will be available at the Open Board meeting.

C. Ditch repair supplies to purchase – Needing to fix ditch gate 9.8 (currently using Resa’s check for now) 1 gate panel, 2 panel screws (they are unique), new seal material for bottom. (other gates also in need of this, it comes on a roll, need enough to fix at least 4-5 gates)

* Vote Total ___ Budget for ditch repair supplies to purchase

D. Items needed for general ditch repairs: 12” port covers and rings, 4 bags of cement (rapid set cement all), (2) 1-gallon jugs of Bonding adhesive for cement, (1-2) cases of caulk for the expansion joints (1 tub will only do 1-2 joints) (attachment/printouts available in member/Board packets)

* Vote Total ___ Budget for general ditch repair supplies

 -Reimbursement to Mark Squires for (4) bags of quick set cement and (2) gallons of glue that were purchased when the panel lifted during the rain. Total from Home Depot receipt $178.73

 

7. Old Business –   n/a            

8. New Business –

A. Irrigation restrictions have been placed on those who’ve not paid their property dues, their late fees and/or collections. 

B. Any property dues not paid for 2025 and 2026 have had the $50 late charges added to their account for each year. Collection activity is ongoing. Calls have been made, some members have missing phone numbers on their accounts, those will receive an email, if no email is provided on their accounts, it will be mailed. Some members have already sent in payments to get off restriction. We will continue to collect in-house before filing liens. However, if no contact is made, Lien’s will be filed. If you need a copy of your invoice, please reach out.

* Please make certain your contact information on our website is current so you can get the information needed in a timely and efficient manner. *

C. Tentative 2027 Budget already in the works

 

9. Member Input – Sign in, stand up and state your name; required for the Meeting Minutes, limit topic to 2-minutes timed by a Board member.

 10. Adjournment –

 

The next monthly meeting is December 10, 2026 from 6pm-7pm at

Canyon View High School – 6024 Perryville Rd - the Student Union Room